Have you taken any steps to ensure the safety of your office? I'm not talking about computer safety or safety online (which are obviously equally as crucial). In fact, I'm referring to the safety of your physical office space. Many businesses today do not pay enough attention to safety, especially open-office businesses, where people often switch places and work with laptops.
Security and alarm systems can be fantastic after hours. Some businesses use keycards and worker identification badges. In fact, a single worker holding the door open to a stranger could readily circumvent those actions. So, what can you do? A visitor management policy backed by a visitor management scheme can and should be implemented.
A policy of visitor management defines who can visit your office and which guidelines should be followed when they are there. As you can see, visitor identifying and monitoring through a visitor management scheme includes an efficient visitor management strategy.
Here are six practics of visitor management to improve your office safety:
1.Require visitor badges, visitor's identification, and the date of expiration
Your staff has ID cards or badges, and visitors should have them as well. A visitor management system can take a photo of each visitor at your office and instantly print the photo, the name of the visitor, and the expiration of their visitor pass. In this manner, you can be fully aware of everyone wandering your halls.
2. Capture signatures
You have the choice to digitally collect a person's signature, which allows for an additional method to check your visitor's identity.
3. Check in/check out data for digital visitor's log
It can be difficult to read a handwritten visitor log. Additionally, it might not provide the correct data. You should have a digital register of everyone in your office, and how much time they spent, with a visitor management system. You can refer to the data and refer it for other documents, such as a security camera tape, when there is an issue.
4. Records for private visitors
Anyone coming to your office can view the name and data of everyone who arrives in your office with a paper visitor registration fee. This enables you to understand who comes in and out of your office every day with a visitor management system.
5. Communication of visitor data
Sometimes a visitor may not be visible while in the office. You can set up a message to forward to a co-worker informing them of the visit, rather than leaving the visitor unattended.
6. ITAR compliance
Some visitors are required to confirm that they are US nationals under the International Arms Traffic Regulations (ITAR). This data will then be transmitted and stored for future reference in the visitor log. A visitor management system does not substitute for an alarm system, security cameras, and keycards. However, it can considerably decrease the danger of unauthorized access from outsiders to your property, machinery, and data.